City of Oxford, Mississippi Board of Aldermen Meeting Agenda – Tuesday, May 17, 2022

Meet at 5:00 p.m. in the courtroom of the town hall.

Note that some commission members will be included in the meeting via teleconference, subject to section 2-82 of the City of Oxford’s Code of Ordinances.

Agenda attachments and meeting minutes are available for download here.

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Questions about this agenda? Call 662-236-1310 or contact Ashley Atkinson, City Clerk: aatkinson@oxfordms.net

Auxiliary aids and services may be available for persons with disabilities upon request twenty-four (24) hours by contacting Braxton Tullos, City of Oxford ADA Coordinator at 662-232-2453.

1. Call to order.
2. Adopt the meeting agenda.
3. Mayor’s report
4. Authorize the approval of the minutes of the regular meeting of May 3, 2022. (Ashley Atkinson)
5. Authorize the approval of accounts for all municipal services. (Ashley Atkinson)
6. Consider the consent program:
   1. Asset Management:
      1. Request permission to declare surplus equipment to the Oxford Fire Department and authorize disposal. (Joey Gardner)
      2. Request permission to report excess equipment from the Oxford Police Department – Parking Division and authorize disposal. (Matt Davis)
      3. Request permission to report surplus equipment to Oxford Police Department and authorize disposal. (Matt Davis)
   2. Human ressources:
      1. Request authorization to approve a salary adjustment for an employee of the Development Department-Buildings Department. (Braxton Tullos)
      2. Request permission to hire eight part-time employees in the Historic Properties Department. (Braxton Tullos)
      3. Request permission to promote an Oxford Police Department employee. (Braxton Tullos)
      4. Request permission to hire an Oxford Police Department employee. (Braxton Tullos)
      5. Apply for permission to hire an employee of the Oxford Police Department’s Parking Division. (Braxton Tullos)
      6. Seek permission to accept the resignation of two Buildings and Grounds employees. (Braxton Tullos)
      7. Request permission to promote a Buildings and Grounds employee. (Braxton Tullos)
      8. Request permission to hire an employee in the Buildings and Grounds department. (Braxton Tullos)
      9. Request permission to hire two employees in the Oxford Utilities-Electric division. (Braxton Tullos)
      10. Seeking permission to accept the retirement of an Oxford Fire Department employee. (Braxton Tullos)
      11. Ask permission to accept the resignation of an Oxford Fire Department employee. (Braxton Tullos)
      12. Seek permission to approve salary adjustments for two employees of the City Clerk’s Office for the completion of the City Clerk Certification Program. (Braxton Tullos)
      13. Request permission to promote an employee of the municipal store department. (Braxton Tullos)
      14. Request permission to accept an employee’s resignation from the CRA. (Braxton Tullos)
      15. Request permission to promote an employee to the CRA. (Braxton Tullos)
      16. Request permission to advertise for a municipal court clerk. (Braxton Tullos)
      17. Request permission to promote an Oxford Police Department employee. (Braxton Tullos)
      18. Request permission to hire an employee in the Oxford Utilities-Water & Sewer division. (Braxton Tullos)
      19. Asking permission to accept the resignation of an Oxford Police Department employee. (Braxton Tullos)
      20. Request permission to endorse unpaid volunteers for the Oxford Animal Resource Center. (Kelli Briscoe)
   3. Various :
      1. Seek approval for water and/or sewer adjustments in accordance with Oxford Utilities Leak Adjustment Policy. (Rob Neelv)
      2. Adopt a proclamation for Bicycle Month.
      3. Ask permission to accept donations to benefit the Oxford Animal Resource Center. (Kelli Briscoe)
   4. Travel requests:
      1. Request permission for five employees to attend CIT training at Communicare May 23-27, 2022 in Oxford at no cost to the city. (Jeff McCutchen)
      2. Request permission for two employees to attend the Leadership Tactics and Strategies course June 6-8, 2022 in Oxford at no cost to the city. (Jeff McCutchen)
      3. Request permission for eight employees to attend the MLEOA Summer Conference June 12-17, 2022 in Biloxi, MS at an estimated cost of $2,350.88. (Jeff McCutchen)
      4. Request permission for twelve employees to attend SWAT training May 16-18, 2022 in Port Gibson, MS at an estimated cost of $2,164.00. (Jeff McCutchen)
      5. Request permission for three employees to attend the ARMS 2022 User Conference June 8-10, 2022 in Memphis, TN, at an estimated cost of $2,985.10. (Jeff McCutchen)
      6. Request permission for an employee to attend Level 1 Accident Reconstruction Training June 6-17, 2022 in Oxford at an estimated cost of $750.00 (registration only). (Jeff McCutchen)
      7. Seek permission from the City Judge to attend the MS Court Judges Seminar June 1-3, 2022 in Biloxi, MS at no cost to the city. (Donna Fisher-Driver)
      8. Request permission for two wastewater treatment plant employees to attend the MWPCOA Wastewater Certification Abbreviated Course in Senatobia, MS from June 13-17, 2022 at an estimated cost of $680.00. (Rob Nely)
      9. Request permission for two employees to attend the NEW Leadership Mississippi Summit in Jackson, MS on June 8-9, 2022 at an estimated cost of $750.00.
      10. Request permission for an employee to attend the MSRWA Annual Technical and Management Conference in Biloxi, MS, June 1-3, 2022, at an estimated cost of $1,234.00. (Rob Nely)
7. Seeking leave to pass a resolution declaring the intention of the Mayor and Board of Aldermen of the City of Oxford to issue a Combined Tax Bond for water and sewer for the said City, to issue a Tax Bond of the said town for sale to MS Development Bank or to enter into a loan with MS Development Bank, all in an aggregate principal amount not exceeding four million ($4,000,000.00) for the purpose of acquire, construct, enlarge, improve, repair and/or extend the combined water and sewer system of the said City; and for related purposes. (Sue Fairbank)
8. Seeking authority to pass a resolution hiring required legal counsel and an independent registered alderman in connection with the sale and issuance by the City of Oxford, Mississippi, of either of combined tax liabilities for systems of of said city’s water and sewer, either a tax bond of said city for sale to MS Development Bank or execution and delivery of documents necessary to secure a loan from MS Development Bank, all for an aggregate principal amount not to exceed four million dollars ($4,000,000.00); and for related purposes. (Sue Fairbank)
9. Consideration of the 2022-2023 Interlocal Agreement for funding early childhood and reading development.
10. Request permission to approve a Restaurant Drinking Permit (brown bag) for Alexandra Santiago for The Sleepy Cactus. (Jeff McCutchen)
11. Ask permission to accept the donation of 64 t-shirts from The Ink Spot for Oxford Police Department camp officers. (Jeff McCutchen)
12. Apply for permission to transfer ownership of the abandoned firearms to Oxford Police Service pursuant to the Oxford City Court forfeiture order. (Jeff McCutchen)
13. Request permission to approve a parade/gathering permit for the City Grocery 30th Anniversary event. (Jeff McCutchen/Nadia Thornton)
14. First reading of a draft ordinance, for case no. 2865, modifying articles 3 and 10 of the land development code. (Ben Requet)
15. Third reading and vote on a draft ordinance, for case no. 2856, aimed at modifying articles 2, 3 and 5 of the land development code. (Ben Requet)
16. Seek Approval of a Preliminary and Final Plan for Case No. 2864, Mid-States Petroleum, LLC for the “Mid-States Petroleum Subdivision” for the property located at FD “Buddy” East Parkway, further identified as PPIN 9145. (Robert Baxter)
17. Third reading and vote of a draft ordinance modifying chapter 2-Administration, article II- The mayor and the college of aldermen, section I-Generally, article 2-24-Officers and employees- Appointment and adding article 2- 30-Abolishing the Municipal Elections Commission and establishing an agreement with the Lafayette County Clerk’s Office for County Election Commissioners to conduct municipal elections. (Ashley Atkinson)
18. Seek permission to pass a resolution naming Preston Taylor as voting delegate and John Morgan as alternate delegate for the 2022 MML election on June 28, 2022. (Ashley Atkinson)
19. Consider the Transit Commission’s recommendation for Transit Management and authorize a Transit Management Services contract for the Oxford-University Transit System. (Marc Levy)
20. Consider the offers received for the construction of City Hall Pocket Park. (Marc Levy)
21. Request permission to advertise a pavement micro-surface preservation project. (Reanna Mayoral)
22. Seek authority to approve the 2022 interlocal agreement with Lafayette County for on-call public transportation services. (Bart Robinson)
23. Consider applying to authorize Square Jam 2022 on October 14, 2022. (Bart Robinson)
24. Consider an annexation application for Grand Oaks, Phase VII. (Bart Robinson)
25. Consider an executive session.
26. Adjourn.